Cleaning e-mails before forwarding them

Just like forwarding text messages in the cell phones, there has been an increasing trend of forwarding e-mails as well. This is an excellent way of sharing thoughts and ideas. Certain mails pass through chain of circulation. The message communicated through the mail may have a great appeal and as a result gets forwarded from one e-mail address to the other.

If any mail reached you after a long sharing chain, you’ll take no time to understand why cleaning up e-mails before forwarding them is essential: messages that have been forwarded multiple times often contain ‘>’ and other quotation characters in all the wrong places, lines are broken in even worse places, and email addresses of people you don’t want to know are everywhere. Hence, to further forward it from your end, you should attempt to clean it so as to give it a clean look. Here, are the guidelines that you ought to follow to clean up e-mails before forwarding.

Guidelines to clean up e-mails before forwarding them

Cleaning an e-mail that has been forwarded to you, before it gets forwarded again is quite an easy task.
First, remember that you’re sharing the e-mail and not the addresses in it. Hence, clear the chain of addresses by ‘removing all addresses’ from the forwarded message. However, if the list of recipients to whom the mail has been forwarded, is important, then there is no point removing the addresses. Then, clean up the message further if it contains unnecessary ‘>’ characters or messed up line breaks. ‘Email cleanup utilities’ makes this task possible for you. Now, place any comments if you have any, after or before the forwarded message in the text body. However, try to avoid mixing forwarded text and comment; otherwise the mail will lose its originality.

Once you are done with these steps, you will realize how clean your mail looks. Now, your mail looks decent enough to be forwarded.